Google is pumping new AI functionality into G Suite with the ambition to help employees with various tasks. This allows them to focus on more important work and deliver quality faster.
Google expands the functions of G Suite with new AI options. Especially Microsoft Word competitor Docs gets a lot of new possibilities. That is what Google tells on the stage of the Google Next conference in London.
Before you know about the features of G Suit you must also have answers of the questions below in your mind:
What is digital tax in Malaysia? And when will it take effect in Malaysia?
Under the new B2C system, a 6% service tax is imposed on every digital service that a foreign service provider (‘fsp’) provides to a consumer in Malaysia. A service tax of 6% is imposed on the value of the FSP invoiced digital service.
The Malaysian government has announced for the first time that foreign service providers will receive a 6% digital tax from January 1, 2020.
Nice Offer! G Suite 10% off price discount for Malaysia:
G Suite 10% off price discount for Malaysia will also end in 31/3/2020, after that the cost per unit will align with the current list price of $6 per user per month for Basic edition.
By signing an annual contract with TS Cloud in Malaysia before 31 December 2019, prospect users or current G Suite users can avoid loss caused by the digital tax charges as well as the termination of the discount period.
What can your business do, as a G Suite user, to mitigate the impact of digital tax? You can get its answer own your own according to your business. If your company happens to have an office or branch in Singapore, you can choose to renew G Suite contract or purchase from a Singapore reseller after 31/3/2020 to Malaysia’s avoid digital tax.
AI in Docs
First and foremost, the capacity of the game check is boosted. Docs will check spelling and grammar with the help of what Google calls “neural network technology.” In essence, Google wants its AI to proofread your texts since artificial intelligence today is more than good enough to detect the majority of your possible errors. The spell check thus has the capacity to learn on a permanent basis so that new words and expressions are immediately recognized.
That capacity for adaptation also works at the company level. Google gives the example of project names. They are not necessarily standard language and are therefore initially identified as possibly incorrect. However, Docs will learn that certain terms are correct in a business context. Not only does the underline stop, but the spell check will also automatically adjust incorrectly spelt project names.
According to Google custom, this feature is not immediately interesting for G Suite users with us. Dutch and certainly the Flemish version are at the bottom of Google’s priority list. Those who do not work in English should not immediately look forward to this new position.
The Assistant in G Suite
The Google Assistant also gets a business side for users who are logged in with their G Suite account. To begin with, the assistant will help you to get your agenda organized. For example, ask to read your program for the day, scroll with events, or schedule new meetings.
For those on the move, Google can now help you to call hands-free at digital meetings. If necessary, you can also send a quick message to the participants in the meeting, which is useful if you, for example, have to enjoy the Belgian traffic for a little longer than expected.
The assistant gets a seat at the conference table via the Asus Hangouts Meet Hardware: a kit to convert a conference room into a smart copy. In concrete terms, this means that you can control the meeting with your voice to, for example, add people or make calls. Google also integrates some functions such as spoken feedback in the context of accessibility.
The new capacities of the assistant are available as a beta. Whoever prefers Dutch, sees the announcement as a look at the (distant) future, depending on when Google wants to roll out the functionality to our language area.
Use G Suite and Gmail as a company or not?
If you want to use your business mail, appointments and documents in the cloud for a low price, Google Apps or G Suite is a great choice. With Gmail, you use one of the most powerful email services available to you as a company.
Benefits of G Suite and email in the cloud
- Your business e-mail messages are available everywhere and always.
- No software installation, you can read the e-mail via the web browser.
- You do not need to maintain a mail server or other systems.
- In principle, backups are not necessary because your cloud provider takes care of them for you (there are extra backup options).
- Easy integration with calendar, address book, documents and other services.
For which companies is G Suite suitable?
In principle, any organization can work with G Suite. In addition to small and large companies, current customers also include schools and universities. Whether G Suite fits your organization depends on several factors:
- The employees of your company work at different locations (from home, spread around the world, etc.)
- All future users can or want to change the way they work (G Suite works differently than Microsoft Office)
- You want to save, the costs for G Suite are often lower than the costs for maintaining a network and all software licenses.
What do you need to get started with Google Apps or G Suite?
All G Suite program components are used via the web browser. You do not need to install any software for normal use. For your business email addresses, you need a domain name and access to change the DNS records for this domain.
When you sign up for G Suite you start with a free trial period. You use the full version of G Suite for this, while you only have to decide on the purchase in 30 days.
Change your domain name for the use of G Suite and Gmail
To use Gmail, it is necessary to verify in advance that you are the owner of the domain name. This can be done in various ways. For this, it is necessary to configure a TXT record within the DNS zone that belongs to your domain name.
In addition to this verification, it is also necessary to create the MX (MaileXchange) records, which you need to receive the (business) mail.
Ask your domain name provider to configure these MX records if you do not have access or do not want to do the DNS configuration yourself.
E-mail functions within the web interface:
Of course, it is also possible to use Gmail with Microsoft Outlook (or any other e-mail program). In comparison with the web interface, we believe that you as a user will miss out on many functions. Think about:
- Unique email filter functions and categories
- Lightning-fast searches by email address, by name, within a subject or within messages
- Link unique signatures to your different email addresses
- Messages or drafts are saved automatically
- Link with Google Calendar, Docs and other G Suite components and Google services
- Advanced functions such as, delayed sending of emails (this makes an “Undo” possible), message previews and much more.
Cloud backup for Gmail or G Suite
The Google data centres count among the most secure and reliable cyber centres and yet solutions are offered to store your email and files outside the Google network. Such as Spanning Backup, a service that with a particularly user-friendly interface, makes it possible to back up or restore data (for example when overwriting or deleting data). The costs for this extra service are $ 35 per user per year.
Is G Suite now also suitable for your company?
You may be wondering if Gmail is the right system for your business mail. After all, Gmail was first a consumer product. G Suite against is a professional product that has been used by both small and (very) large companies for years. As a company, take advantage of these special features:
- You not only use Gmail but also Google Docs and other tools. This saves costs for Microsoft Office.
- With G Suite you really work in the Cloud. Hard disk backups are a thing of the past.
- Via the Google Marketplace, you can choose from hundreds of applications that integrate perfectly with the G Suite applications.
- Work anywhere with G Suite, on your laptop, tablet and mobile phone.
- Work together in real-time in Google Docs, Spreadsheets and Presentations.
In addition to online support (chat and e-mail), you as a customer can also use support by telephone. The costs for a G Suite account are from € 5.20 per user and per month (excl. VAT).
What about the name of Google Apps and G Suite?
Both names describe the same product. G Suite is the new name and is less known than the product names Google Apps or Gmail. G Suite contains exactly the same services as previously Google Apps and also the costs have not changed due to the new name.